Privacy statement

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Chichester District Council

Planning Policy

Privacy Notice

January 2026

Introduction

The Chichester District Council (the Council) Planning Policy Service has provided this privacy notice to help you understand how we collect, use and protect your personal data information.   

Purpose and lawful basis for collecting and using personal data

For the purposes of the UK General Data Protection Regulation 2021 (UK GDPR), the Council is a data controller and JDI Solutions Ltd is currently a data processor.

Personal data (information) is held in order to comply with the Council’s legal obligations in relation to consulting on the preparation of a range of local planning policy documents including the Local Plan.

Personal data is held with your consent where you have asked to be added to our consultee list. You may withdraw consent or notify us of any changes to your details in any of the following ways:

  • By letter to:

Planning Policy

Chichester District Council

East Pallant House

East Pallant

Chichester

PO19 1TY

Personal data and information we collect

Name

Address

E-mail (where provided)

Telephone number (where provided)

Agent’s contact details (if applicable)

Site information (if applicable)

How we use the personal data and information we collect

We will use the personal data (information) details you have provided to contact you about planning policy matters, including the Local Plan, where you have opted in to communications or submitted a representation.

Site information submitted will be used to produce a Land Availability Assessment and to inform a site selection process for future site allocations.

The Council is required to register and publish representations made in relation to planning policy consultations. For this we require a name and address, and preferably an e-mail address, to be provided. Only your name (and where relevant your organisation) will be published alongside your representation. At the examination stage your contact details and representations will be passed to the Programme Officer and Planning Inspector as part of the examination process.

Further information can be found in the register of data processing on our website at Data protection and freedom of information - Chichester District Council

How long will we keep the personal data and information we collect

Contact details for those organisations identified as relevant authorities or specific consultation bodies in the Town and Country Planning (Local Planning) Regulations 2012 (and/or future regulations) will be held for as long as those organisations retain that status.

Contact details for individuals who wish to be kept informed but who are not making formal representation on any planning policy consultation will be kept for a period of two years - unless you ask us to remove your details sooner (see above for ways to do this). After two years you will be asked to give consent again.

Where individuals make a formal representation or site submission their data becomes part of the public record and will be stored and processed for as long as the data is required (usually at least until the document to which comments relate has been formally adopted). You can however opt out of further communications about planning policy matters such as the Local Plan by notifying us by e-mail or letter as above.   Once the personal data is no longer required individuals will be asked to opt in again to be informed of subsequent planning policy related consultations. Contact details for anyone who does not opt in and does not have a representation on an active document will be removed.

The Council’s information retention scheme (currently under review) is available on our website at:

 

Data protection and freedom of information - Chichester District Council

Please note that any personal information will be processed by the Council in line with the principles and rights set out in the UK GDPR, the Data Protection Act 2018 and related legislation as may be amended from time to time.  This means for example that (other than in the ways identified above) your personal details will only be accessed by authorised persons and will not be shared with anyone else.  

Changes to our privacy notice

We reserve the right to update this privacy notice at any time.  You will be notified if there are significant changes.  The privacy notice can be viewed on the Council’s website at www.chichester.gov.uk

Further information

If you would like to know more about how we use your information, please contact the data protection officer (DPO) at the Council:

Data Protection Officer

Chichester District Council

East Pallant House

East Pallant

Chichester

West Sussex

PO19 1TY

E-mail: legalservices@chichester.gov.uk

Telephone: 01243 785166

How do I complain?

You also have the right to complain to the Information Commissioner’s Office at:

The Information Commissioner

Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF

Tel: 0303 123 1113

Website: www.ico.org.uk