Privacy statement

For the purposes of the General Data Protection Regulation 2016 (GDPR):  Chichester District Council (the Council) is a data controller and JDI Solutions Ltd is a data processor.

Data is held in order to comply with the Council's legal obligations in relation to consulting on the preparation of a range of local planning policy documents including the Local Plan.

Data is held with your consent where you have asked to be added to our consultee list. This consent is assumed to be ongoing until you notify us otherwise. You may notify us of this or of any changes to your details in any of the following ways:

• By logging on to the consultation system at https://chichester.oc2.uk/login and either updating or deleting your record under "My Account".
• By email: planningpolicy@chichester.gov.uk
• By letter to:

Planning Policy
Chichester District Council
East Pallant House
East Pallant
Chichester
PO19 1TY

Information we collect

Name

Address

Email (where provided)

Telephone number (where provided)

Agent contact details (if applicable)

Site information (if applicable)

How we use the information we collect

We will use the details you have provided to contact you about planning policy matters.

The Council is required to register and publish representations made in relation to planning policy consultations. For this we require a name and address, and preferably an email address, to be provided. Only your name (and where relevant your organisation) will be published alongside your representation.  At examination stage your contact details and representations will be passed to the Programme Officer and Planning Inspector as part of the examination process.

Further information can be found in the register of data processing on our https://www.chichester.gov.uk/dataprotectionandfreedomofinformation webpage (note that this document is currently under review):

How long will we keep the data

Contact details for those organisations identified as relevant authorities or specific consultation bodies in the Town and Country Planning (Local Planning) Regulations 2012 will be held for as long as those organisations retain that status.

Contact details for individuals who wish to be kept informed but who are not making formal representation  on any planning policy consultation will be kept until the Local Plan has been adopted and passed the period for judicial review - unless you ask us to remove your details sooner (see above for ways to do this).

Where individuals have made a formal representation their data becomes part of the public record and will be stored and processed for as long as the data is required. You can however opt out of further communications about planning policy matters such as the Local Plan by notifying us by email or letter as above.  

Once the Local Plan has been adopted individuals will be asked to opt in again to be informed of subsequent planning policy related consultations.

The Council's information retention scheme (currently under review) is available on our website.

Please note that any personal information will be processed by the Council in line with the principles and rights set out in the GDPR and the Data Protection Act 2018.  This means for example that (other than in the ways identified above) your personal details will only be accessed by authorised persons and will not be shared with anyone else.  

Changes to our privacy notice

We reserve the right to update this privacy notice at any time.  You will be notified if there are significant changes.  The privacy notice can be viewed on the Council's website here.